Data Privacy Policy

The National Association of Women in AI ("NAWAIQ," "we," "our," or "us") is committed to protecting your privacy and handling your data with care, transparency, and respect. This Data Privacy Policy explains how we collect, use, store, and protect personal information when you visit our website, join our community, attend events, or participate in our programs.

By using our website or services, you agree to the practices described in this policy.

1. Information We Collect

We collect only the information necessary to operate our programs, communicate with our community, and deliver value. This may include:

Information you provide directly

• Name
• Email address
• Organization and role
• Payment information (processed securely by third-party providers)
• Event registrations and program applications
• Communications you send to us

Information collected automatically

• IP address
• Browser type and device information
• Pages visited and usage data (via analytics tools)

We do not intentionally collect sensitive personal data unless explicitly required for a specific program (e.g., scholarships or compliance).

2. How We Use Your Information

We use your information to:

• Provide memberships, programs, certifications, and events
• Communicate updates, resources, and opportunities
• Process payments and registrations
• Improve our website, programs, and user experience
• Meet legal, regulatory, or reporting requirements

We do not sell your personal information.

3. Data Sharing & Third Parties

We may share limited data with trusted third-party service providers who support our operations, such as:

• Payment processors
• Email and communication platforms
• Learning management systems
• Event and registration platforms
• Analytics tools

These providers are required to protect your data and use it only for authorized purposes.

We do not allow third parties to use your data for their own marketing.

4. Data Security

We take reasonable administrative, technical, and organizational measures to protect your personal information from unauthorized access, loss, misuse, or disclosure.

While no system is 100% secure, we work with reputable platforms and vendors that follow industry-standard security practices.

5. Data Retention

We retain personal information only as long as necessary to:

• Provide services
• Maintain records for legal, tax, or reporting purposes
• Support our ongoing relationship with you

When data is no longer needed, it is securely deleted or anonymized.

6. Your Rights & Choices

Depending on your location, you may have the right to:

• Access the personal data we hold about you
• Request corrections or updates
• Request deletion of your data
• Opt out of marketing communications at any time

You can unsubscribe from emails using the link in our messages or contact us directly.

7. Cookies & Analytics

Our website may use cookies and similar technologies to:

• Understand site usage
• Improve performance
• Enhance user experience

You can manage cookie preferences through your browser settings.

8. Children's Privacy

NAWAIQ's programs and website are intended for adults. We do not knowingly collect personal information from children under the age of 13.

9. Policy Updates

We may update this Data Privacy Policy from time to time. Updates will be posted on this page with a revised effective date.

We encourage you to review this policy periodically.

10. Contact Us

If you have questions about this Data Privacy Policy or how your information is handled, please contact us:

National Association of Women in AI

Email: info@thewomeninai.com

Website: https://www.thewomeninai.com/contact

We believe responsible AI starts with responsible data practices. Thank you for trusting NAWAIQ as part of your learning and leadership journey.